Central Administration is headed by the Municipal Coordinating Director (MCD) and is responsible for ensuring the implementation of governmental policies, projects and programmes at the MMDAs level.
The department guides policy formulation, planning and decision-making at the Assembly.
As part of its responsibilities, Central Administration acts as a liaison between Heads of other governmental and non-governmental agencies and the Metro Chief Executive (MCE), it manages financial and other resources of the Assembly in consultation with the Municipal Chief Executive (MCE).
The Head of the Department acts as an advisor to the Municipal Chief Executive (MCE). The Department also ensures that the capabilities, skills and knowledge of staff are well developed. There are several units with specific functions that fall under the central administration, among these are
Development Planning
The Municipal Planning & Coordinating Unit is responsible for providing leadership in the planning, implementation and evaluation of development projects and programmes in the Assembly.
The Unit provides lead support in the preparation of Annual Reports, Development Action Plans and Medium Term Development Plans. It also monitors and reports on all development projects that takes place within the Municipality.
The Unit liaises with stakeholders to collect inputs necessary to aid in the formulation of public policies and programmes and also plays the role of ensuring that the capabilities, skills and knowledge of staff are well developed to ensure their effectiveness and efficiency.
The Unit also coordinates activities of Out-of-Home advertisement and provides the general public with general advice and education on processes and permitting of Outdoor advertisement.
Procurement & Logistics
The unit provides strategic direction for the achievement of the overall objective of the procurement function in the Service.
The unit plans and coordinates activities related to procurement, manages the development and implementation of the procurement plan, provides inputs for the preparation of the annual budget and liaises with service providers and other stakeholders to undertake procurement activities.
It is also the responsibility of the Unit to ensure that the procurement activities are in harmony with the Public Procurement Act, 2003 (Act 663), supervise stores management and assets disposal as well as the Preparation and submission of Annual and Periodic Reports to the Public Procurement Authority
Management Information Systems
The unit provides leadership in the development and the application of IT/IM standards and quality assurance system in relation to the implementation, development and the deployment of IT/IM systems and resources.
It also advises on the provision and maintenance of computers and other office accessories. The unit also contributes to addressing IT/IM problems and issues and provides leadership in the design and implementation of security measures to protect the IT/IM installations, infrastructure and systems.
BUDGET UNIT
The Budget Unit is one of the major units of the Central Administration of Berekum East Municipal Assembly. it is located on the first floor of the Municipal Assembly's Administration block next to the Development Planning Unit. It is basically mandated to prepare and implement the Assembly's Budget as well as Fee Fixing Resolutions. Budget implementation and monitoring is mainly done through the issuing of payment warrants the GIFMIS platform for authorized expenditures.
Major Duties and responsibilities of the Budget Unit
- Preparation of the Municipal Assembly's Composite Budget with the support of the Budget committee for approval
- Preparation/ revision of Fee Fixing Resolution of the Assembly in consultation with all stakeholders
- Preparation of compensation of employee (Personal Emoluments) Budget in consultation with Human Resource Department.
- Preparation of the District Assembly's Common Fund (Supplementary) Budget
- Preparation of Payment Warrants for all authorized expenditures
- Support the Organization and printing of demand notices
- Secretary to the Municipal Budget Sub-Committee
- Other responsibilities that may be assigned
| Activity | Start period | End period | Deadlines | Remarks |
| Budget preparation | August | September | 31st October | |
| Fee Fixing Resolution | May | August | N/A | No clear deadline |
| Preparation of CoE (PE) budget | July | August | September | |
| Preparation of payment warrants | As and When expenditure is authorised | As and when the system allows but less than eleven minutes under normal circumstances | N/A | Refer to Note 1 |
Note: 1. Preparation of payment warrants depend mainly on the network signal strength and the functionality of the GIFMIS platform at the time of preparation. The Budget Unit has little or no control over these factors. when all the systems are working normal, it will not take the Unit more than ten (10) minutes to issue and print warrant for one expenditure item
HUMAN RESOURCE DEPARTMENT
The department exists to coordinate the overall Human Resources programmes, and organize staff trainings within the Berekum East Municipal Assembly (Local Government Service). The Department is headed by Mr. Daniel Dzokoto and two other Female Assistants.
Employment Processes in the Local Government Service
- Acquisition of Public Service Commission (PSC Forms) from Assembly Press, Accra
- The form is filled
- Endorsed by Senior Civil Servant, Ordained Rev. Minister, etc
- Attach two (2) Passport Photographs and Certificates
- Submit to the Local Government Service
Visit the department for any staff welfare related issues.
Mrs Mabel K Badu (HOD)